Over the last few years, we have agreed upon a mission statement, a vision statement, a safeguarding policy, a church policy, a Wesley Centre mission statement, a policy for our property, a health and safety policy, a risk assessment and a donations and fundraising policy.
Our Mission (Why we are here):
Our calling, as Sandbach Methodist Church, is to respond to the good news of Gods love in Christ, and through the power
of the Holy Spirit to prayerfully live this out in worship and mission. In fellowship with other Christians, we are called:
Our Vision (What we are aiming to be):
We have a vision of a church as a body, as a network, alive with opportunity for growing in discipleship and mission.
SAFEGUARDING CHILDREN AND VULNERABLE ADULTS POLICY FOR SANDBACH METHODIST CHURCH
Statement of Safeguarding Principles
Every person has a value and dignity which comes directly from the creation of male and female in God’s own image and likeness. Christians see this potential as fulfilled by God’s re-creation of us in Christ. Among other things this implies a duty to value all people as bearing the image of God and therefore to protect them from harm.
We are committed to:
We will carefully select and train all those with any responsibility within the Church, in line with Safer Recruitment principles, including the use of criminal records disclosures and registration with1 the relevant vetting and barring schemes.
We will respond without delay to every complaint made which suggests that an adult, child or young person may have been harmed, cooperating with the police and local authority in any investigation.
We will seek to work with anyone who has suffered abuse, developing with them an appropriate ministry of informed pastoral care.
We will seek to challenge any abuse of power, especially by anyone in a position of trust.
We will seek to offer pastoral care and support, including supervision and referral to the proper authorities, to any member of our church community known to have offended against a child, young person or vulnerable adult.
In all these principles we will follow legislation, guidance and recognised good practice.
This policy was agreed at a Church Councilnheld on 19th January 2016.
The Methodist Church, along with the whole Christian community, believes each person has a value and dignity which comes directly from God’s creation of male and female in God’s own image and likeness. Christians see this as fulfilled by God’s re-creation of us in Christ. Among other things, this implies a duty to value all people as bearing the image of God and therefore to protect them from harm.
Sandbach Methodist Church is committed to the safeguarding and protection of all children, young people and vulnerable adults and affirms that the needs of children or of people when they are vulnerable are paramount.
Sandbach Methodist Church recognises that none of us is invulnerable but that there is a particular care for those whose vulnerability is increased by situations, by disabilities or by reduction in capacities. It is recognised that this increased vulnerability may be temporary or permanent and may be visible or invisible, but that it does not diminish our humanity and seeks to affirm the gifts and graces of all God’s people.
This policy addresses the safeguarding of children, young people and vulnerable adults. It is intended to be a dynamic policy. It is intended to support the Church in being a safe supportive and caring community for children, young people, vulnerable adults, for survivors of abuse, for communities and for those affected by abuse.
Sandbach Methodist Church fully agrees with the Connexional statement reiterated in Creating Safer Space 2007:
As the people of the Methodist Church we are concerned with the wholeness of each individual within God’s purpose for everyone. We seek to safeguard all members of the church community of all ages.
Sandbach Methodist Church recognises the serious issue of the abuse of children and vulnerable adults and recognises that this may take the form of physical, emotional, sexual, financial, spiritual or institutional abuse or neglect. It acknowledges the effects these may have on people and their development including spiritual and religious development. It accepts its responsibility for ensuring that all people are safe in its care and that their dignity and right to be heard is maintained. It accepts its responsibility to support, listen to and work for healing with survivors, offenders, communities and those who care about them. It takes seriously the issues of promotion of welfare so that each of us can reach our full potential in God’s grace.
Sandbach Methodist Church commits itself to respond without delay to any allegation or cause for concern that a child or vulnerable adult may have been harmed, whether in the church or in another context. It commits itself to challenge the abuse of power of anyone in a position of trust.
Sandbach Methodist Church commits itself to ensuring the implementation of Connexional Safeguarding Policy; government legislation and guidance and safe practice in the circuit and in the churches.
Sandbach Methodist Church commits itself to the provision of support, advice and training for lay and ordained people that will ensure people are clear and confident about their roles and responsibilities in safeguarding and promoting the welfare of children and adults who may be vulnerable.
Sandbach Methodist Church affirms and gives thanks for the work of those who are workers with children and vulnerable adults and acknowledges the shared responsibility of all of us for safeguarding vulnerable adults who are on our premises.
Sandbach Methodist Church appoints Rebecca Douglas as Church Safeguarding Adults Representative and Rebecca Douglas as Church Safeguarding Children Coordinator and supports her in her/their role which is to:
Dated January 19th 2016
Signed .................................................. Chair of Church Council
1Or membership of (PVG scheme Scotland).
2These have yet to be produced for vulnerable adults.
3To be found in Recruiting Safely in the Methodist Church 2010.
4Such as the code of practice or the pocket guide.
|We consider our core objectives to be||To attain these objectives we will||Our plans will therefore include|
|To deepen our spiritual life, as a church and as individuals.||
||Continuing the Together services to bring the whole church family together in worship.
Continuing with Alpha courses, both as an individual church and with other churches.
Seek to revive Bible-study groups and set up post-Alpha fellowship groups.
Establish cell groups.
Recruiting and, where necessary, training leader for these groups.
|To create oppportunities to get to know one another better.||
||Encouraging these organisations to provide a varied programme of speakers and activities.|
|To provide for young people a junior Church which is healthy, vibrant and valued by the whole church.||
||Recruitment of a rota of adults to supervise play with a Christian content.|
Recruitmant and training for suitable Junior Church teachers and leaders.
|The integration of our church life with the mid-week actiities flowing from and into our Sunday worship.||
||Utilise our Publicity Officer and continue to improve our publicity.|
The church should base its teaching/preaching on the Wesley Centre Mission Statement with its clear emphasis on integration. The Wesley Centre Project will rightly be our major focus as a church over the next few years, but it is important that it is not seen as an end in itself, but rather as a means to an end, that end being Mission and Service.
More focus on prayer as church, and more use of both the existing Intercessions Book, and the new Schoolroom Prayer book.
Need to enable increased participation in Wesley Centre Project of groups using our buildings (e.g. Playgroup, Youth Club, etc.).
Explore possibility of church groups (e.g. Guild, Friendship Circle, etc.) taking responsibility for a Sunday service, and community groups (e.g. Rotary, Probus, etc.) contributing to a Sunday service.
|To identify and release the resources available to us as a Stewardship church.||
||Continue regular Stewardship Renewal Campaigns.|
Consultation with, and seeking agreement of the Church Family to the proposed Property Policy.
Major maintenance work on the Chapel.
|To widen our outreach through witness, care and involvement in the community.||
||Taking a full part in the work of Churches Together in Sandbach and in the activities
arranged by it.|
Seeking to develop the use of our Church buildings as a place of worship, a community resource and an educational facility.
The Wesley Centre Mission Statement:
A VISION of a building, a suite of buildings, alive with activity. With young people, and old people, served and serving through a range of activities. A vision of a community being served by a church seeking to fulfil its calling to share Gods love with, and speak Gods word to, our neighbours. Activity inspiring, and inspired by, Sunday worship and weekday prayer. A church with its worship area open to its weekday visitors, where welcome and witness are two sides of the one coin. A building where modern facilities complement heritage and history; where church as building and church as people come together to enable true friendship and true worship. A building and a people in which Christ is to be found.
Property – Towards a Policy
In seeking to determine policy with regard to our Property we are mindful of the danger of Church being identified with buildings. The church buildings are not the Church, rather they are a resource of the Churh, entrusted to us by God in order that we might do His work. In using and caring for our buildings we seek to be good stewards of all the gifts God has given us, including property, money, and peoples time. Our church buildings must enable the mission of the church, and not disable that mission. We must be aware of what our property says to those around us. In considering our policy with regard to our Property we have considered questions such as What is our property for? Is the answer different for different buildings? Is what it should be for different to what it is now?.
We believe policy must relate to:
Use and Management of Buildings
Currently the Church building is used for Worship (weekly), occasional offices, and very
occasional rehearsals and concerts. It is also a sign of Christian presence to the town, a noticeboard,
and a link to the past with a heritage significance.
We believe that good stewardship must mean the building being used more often and by more people than at present.
We also believe that the invitation to come to church is more likely to be responded to by people who have already been inside the building.
Our policy is to develop the use of the Church building as (i) a place of worship, (ii) a community resource, and (iii) an educational facility (in contact with local schools).
The Hall and ancillary rooms are currently used for work with children and young people,
both church sponsored and other, for worship and prayer, for social/fellowship events/groups, for
fund raising purposes, for community/charity events/groups, and for church councils and meetings.
In line with our core objectives we identify the priority for use as follows:
The use of the premises will be managed by a Lettings Secretary in the light of the above priorities. The property will be adequately insured. We will ensure good practise in matters of Health and Safety.
Care and Provision/Maintenance of Buildings
It is important that we care for and maintain our buildings to a good standard. To do so is to exercise good stewardship, and is implicitly part of our missionary task as our buildings are a sign of the churchs mission and welcome.
Housekeeping - cleaning:
Sandbach Methodist Church Health & Safety Policy
Health & Safety Regulations apply to places where someone is employed. The Health and Safety Executive strongly recommend that volunteers are given the same level of protection as employees and that there is a general duty of care to everyone who uses the church. In addition Local Authority Environmental Health Officers are specifically charged with enforcing aspects of health and safety legislation in public buildings.
List of Contents:
Name of buildings: Sandbach Methodist Church & Wesley Centre
Address: Wesley Avenue, CW11 1DG & Chapel Street, CW11 1DS
1. General statement of policy
Our policy, so far as is reasonably practicable, is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, casual labour and voluntary helpers, and to provide such information, training and supervision as they need for this purpose. We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all members of the Congregation, contractors, visitors and others who may visit the Church, Church grounds and any associated buildings. The allocation of duties for safety matters and the particular arrangements that we will make to implement the policy are set out below.
The policy will be kept up to date, particularly in the light of any changes to our buildings or activities. To ensure this, the policy and the way in which it has operated will be reviewed regularly and the appropriate changes made. In order to ensure that health and safety matters are kept constantly under review, an item on health and safety will be on the agenda for all meetings of the Church Council, and sub-committees and employees and voluntary workers will be consulted on a regular basis in order to seek their views on health and safety matters.
Signed: [Revd. Kim Stilwell]
Chair of Church Council
Date: 23 January 2014
[Review date not later than January 2016]
2. Organisation and responsibilities
2.1 Responsibility of the Church Council
The Church Council has overall accountability for health and safety. It will ensure that arrangements are in place to satisfy health and safety regulations and appropriate Codes of Practice. The Church Council will also ensure that the health and safety policy is implemented.
2.2 Roles and Responsibilities
Those persons appointed to these roles carry the responsibility for the day-to-day implementation of the arrangements outlined in this policy.
2.2.1 Property Committee
The detailed content of this policy will be maintained by the Committee, who will also ensure that resources are appropriately prioritised and co-ordinated with the other demands required for good stewardship of the buildings
2.2.2 Property Steward/Secretary
This job holder will be the main contact with the Circuit/District /Connexion for all property matters including new guidance relating to Health & Safety
2.2.3 Health & Safety Officer
The responsibility of the person appointed shall be to:
2.2.4 Buildings Manager
The responsibility of the person appointed shall be to:
2.2.5 Project Management
Various individuals may be asked to lead individual projects and they are also responsible to ensure that health & safety matters are fully considered
2.3 Responsibility of employees and voluntary workers
All employees and voluntary workers have a responsibility to co-operate in the implementation of this health and safety policy and to take reasonable care of themselves and others whilst on church business or premises.
Employees and voluntary workers must therefore:
A schedule of inducted and trained volunteers will be held in the property manual
2.4 Other responsible Persons
Responsibility for safety in particular areas has been also been allocated as follows:
A nominated person responsible for food preparation (3.10)
The Stewards on duty are responsible for ensuring the premises and external environment are in a safe condition and appropriate safety measures are untaken throughout times of worship.
Caretakers will check the safe condition of the building between hirers
The Booking Secretary will ensure that hirers have received a copy of the fire policy, the conditions of hire contract, and the safeguarding policy and declaration
The policy is available to all users of the premises
3. Arrangements for implementation of the policy
This section sets out our arrangements to minimise as far as is reasonably practicable risks to the health and safety of employees, voluntary workers, members of the congregation, hirers of the Wesley Centre, other visitors and contractors.
3.1 Accidents and first aid
First aid boxes are located in the Church washroom, the kitchen and room 1 in the Wesley Centre
Trained first aiders are: Revd Kim Stilwell, Karen Foster, Ann Horsfield, Andrew Stolworthy, Norma Stolworthy. First Aid boxes are checked annually to check contents and expiry dates.
The accident book is located in the foyer of the Wesley Centre
All accidents and incidents are entered in the accident book or, in more serious instances, on an accident report form and Methodist Insurance advised.
When the church or church hall is let to outside organisations or individuals, they are told in writing that, in the event of an accident, details must be entered in the accident book. Accident books and accident records are regularly reviewed by the Health & Safety Officer.
3.2 Fire safety
Our policy is to fulfil our obligations under the Regulatory Reform (Fire Safety) Order 2005. In order to achieve this, we undertake the following:
3.2.1 Fire extinguishers
Fire extinguishers are kept in the following locations:
Church/9L water (4) … left and right exit at front, upstairs gallery at back. (Spare in meter cupboard)
Church/6Kg CO2 (2) … organ, boiler room
Church/Hydrospray (1) … toilet area
Church/powder(1) … boiler room (spare)
Wesley Centre/6L hydrospray (5) … outer foyer, hall, corridor, top of front stairs, top of back stairs,
Wesley Centre/6Kg CO2 (4) … kitchen, outer foyer, Main hall, upstairs corridor,
Wesley Centre/9L water(1) … Henshall Lounge
Wesley Centre/6K powder (2) … boiler room (one spare)
Wesley Centre/fire blanket is located in the kitchen area.
The extinguishers are checked every month by the responsible person to ensure that they are still in place and have not been discharged. The extinguishers noted above are checked and maintained annually by Procyon of Crewe
3.2.2 Fire alarm system
Details of the fire alarm procedures are covered by a separate policy (see notice board).
The system is checked every six months by Procyon of Crewe.
In the event of a system malfunction or alarm activation then the nominated responsible person should be immediately informed.
3.2.3 Evacuation procedure
For large services and concerts, where the congregation/audience exceeds 100, a competent person will supervise our procedures for stewarding/evacuation. These are as follows:
3.2.4 Evacuation drills
Fire evacuation drills will be carried out annually. All employees and voluntary workers should ensure they are familiar with escape routes and ensure these are kept clear and unobstructed.
3.3 Electrical safety
3.4 Gas equipment safety
Our gas boilers and any other gas equipment is maintained and checked annually by a competent contractor who is registered with the Gas Safe Register.
Any necessary work required for safety is implemented immediately;
These arrangements are checked by the responsible person.
3.5 Hazardous substances
The responsible person will maintain a list of all hazardous substances used in the church/hall.
Where possible, we have eliminated the use of hazardous substances. Where this is not possible, we have safety arrangements for all hazardous substances, [which include substances marked as ‘harmful, irritant, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, oxidising or dangerous for the environment’]
Product information provided by the manufacturers are used to determine the correct method of use, protective clothing needed, method of storage, and action to take in the event of an accident for example:
Name of substance: Premium Dishwash
Hazard level: corrosive
Storage: in kitchen next to sanitizer
Protective clothing: Wear eye protection and gloves when handling
Name of substance: Tribac 100 sanitizer
Hazard level: low when diluted for use
Storage: in a locked box in the caretakers cupboard
Protective clothing: Wear eye protection when handling
Name of substance: Bleach
Hazard level: irritant and corrosive
Storage: in a locked box in the caretakers cupboard and in church basement
Protective clothing: Wear eye protection and gloves when handling
Small quantities of toilet cleaner, spray and wipe cleaner, liquid detergent etc are also stored in the caretaker’s cupboard on high shelving away from children. Larger quantities are stored in the church basement.
No materials are stored in unmarked containers.
3.6 Safety of plant and machinery
The responsible person will maintain a list of all items of plant and machinery. The procedures for checking and rules for use are as follows:
– Employees and voluntary workers must not operate plant or machinery that they are not trained and authorised to use;
– Before using any item of plant or machinery, a check must be made to ensure it is in a safe working condition, correctly adjusted, and there are no loose nuts, bolts or other defects;
– Machinery must be switched off before any adjustments are made;
– Any defect and damage found to any item of plant or machinery must be reported to the responsible person;
– All plant and machinery will be regularly maintained and a schedule kept of maintenance requirements.
Ladders may only be used when other equipment such as tower scaffolds or mobile elevated work platforms cannot be used and for work of short duration provided they can be safely secured. This may necessitate the use of ladder ties;
Persons must not work on their own unless they have a means of communication and have notified a colleague of the details of the work being undertaken and agreed a procedure to ensure their safety is checked on;
The following items of plant and equipment are tested by a competent person in accordance with an inspection programme.
Lift in Wesley Centre – maintenance contract with Gartec Ltd
Organ in Church – maintenance By Peter Spencer Ltd
A procedure for the safety of other plant and machinery will be maintained and will include a plant and equipment register, training requirements, training records and guidelines on the use of personal protective equipment.
3.7 Slips, trips and falls – condition of floors, steps and paths
In order to reduce as far as is reasonably practicable the risk of slips, trips and falls, an inspection will be made every quarter by the responsible person
– all floors and stairs in the Church and Wesley Centre
– all paths and steps in the church grounds.
Particular note will be made of moss, algae and leaves on paths. Any defects will be reported to the Property Committee who will arrange for repairs or remedial measures to be carried out.
In order to ensure that the Church and Wesley centre is adequately lit, an inspection will be made every month by the responsible person to ensure that all lights in the church, hall and church grounds are working. Any bulbs that require replacing will be reported the responsible person, who will ensure that the bulbs are replaced following appropriate safety procedures.
3.9 Working at high levels
The following areas are designated as high levels:
Approved contractors may work at high level. Only volunteers and employees included in the working at high level register may work at high level.
Volunteers and employees who may work at height will receive training and a training log will be held in the property manual.
When working at height a work sheet shall be in place that:
The work sheet will be approved by the person responsible for controlling working at high level
Cleaning and lightweight maintenance which may include, for short durations, the use of ladders will not be subject to working at high level procedures. Such activities include for example, but are not limited to:
Only persons who have received training in the use of ladders may use ladders, a log of training will be kept in the property manual.
3.10 Preparation and provision of food
Food Hygiene Regulations apply to all food prepared and served in the Wesley Centre.
The only exception is for food prepared and cooked at home although we must ensure that such food is transferred under hygienic conditions and subsequently stored at an appropriate temperature before use.
We ensure that we follow the appropriate guidance governing the preparation and storage of foodstuffs;
We ensure that all food handlers receive adequate supervision, instruction and training;
At least one person who supervises such preparation must hold a current certificate of food hygiene or equivalent. A list of all trained personnel is be found in the appendix to this policy. We ensure that the appropriate assessment of risks is carried out for the foods to be prepared and stored including storage at the correct temperatures;
Before any preparation commences, all surfaces coming into contact with food must be wiped and sanitised.
Food stuffs may only be prepared in the kitchen are
We ensure that all external hirers who wish to provide foodstuffs are advised of the facilities and procedures and are advised to have the appropriate insurance.
3.10.1 Cleaning and maintenance
The kitchen floor is given a thorough disinfection weekly and all other external surfaces sanitized. The internal surfaces of refrigerators are cleaned at least 3 monthly and storage cupboards cleaned on at least an annual basis. Any surplus or out of date materials are disposed of.
The temperature in the middle shelf of refrigerators/freezers are recorded in the log book for that purpose at least monthly. The thermometer should be retained in the equipment at all times.
3.11 Manual handling – lifting, carrying and moving loads
3.12 Display screen equipment
Our policy is to assess the risks to all habitual users of computer workstations and to reduce those risks to the lowest level possible.
The following factors will be considered when carrying out risk assessments:
– stability and legibility of the screen;
– contrast and brightness of the screen;
– tilt and swivel of the screen;
– suitability of keyboards, desks and chairs;
– the work station environment;
– the user-friendliness of the software.
Daily work routines will involve periods away from the screen. Where necessary, risk assessments will be carried out by the responsible person.
3.13 Hazardous buildings/glazing
3.14 Child protection
A separate safeguarding policy is available
A statement upholding our procedures will be made at least annually at Church Council meetings and be suitably recorded. A permanent record will be maintained of all accidents involving children or vulnerable adults.
3.15 Personal safety
Risk assessments will be undertaken to assess the risks to persons working alone in the church, travelling to and from church, accepting persons into their homes, and handling cash and other valuables. Procedures will be documented
3.16 Risk assessments/activities
Risk assessments will be carried out on all areas of the church premises, and all ongoing activities that carry a significant risk, at regular intervals by a competent person in order to meet our obligations under The Management of Health and Safety at Work Regulations 1999. Actions will be taken to reduce risk. This process will be documented using the form provided by Methodist Insurance.
Risk assessments will, as necessary, will be carried out on all ‘one off’ hazardous activities arranged by the church and its internal organisations. These might include fun days and fairs, sponsored walks, visits and outings, erection of temporary staging etc.
Anyone entering church premises for the purposes of carrying out work, other than an employee or voluntary worker of the church, will be regarded as a contractor.
All contractors, including the self-employed, must abide by the following:
3.18 Information and enforcement
Environmental Health Service Information:
Contact: Cheshire East Council, Environmental services
Employment Medical Advisory Service
3.19 Health and Safety Awareness
A copy of the HSE poster ‘Health and Safety Law – what you should know’ is displayed in the ground floor corridor.
The current personnel specifically referred to in this policy are:
Property Committee: Revd Kim Stilwell (Chair), Robert Glassonbury (Secretary), Patrick Darnes, Peter Mason, Tom Cooke, David Priaulx (Treasurer).
Health & Safety Officer: Peter Mason
Property Steward/Secretary: Robert Glassonbury
Buildings Manager: Tom Cooke
Food Hygiene: Barbara Glassonbury
Individuals trained for food preparation: [ to be added later ]
******This list will be kept current and is not part of the formal policy *****
Donations and Fundraising Policy for Sandbach Methodist Church
Grants and Donations given to support other charities
2016/17 Donations from the Sandbach Methodist Church General Fund
|•||Methodist Church Fund:||10% of collections|
|•||Fund for the support of Presbyters and Deacons||£200|
|•||Leaders of Worship and Preachers Trust||£75|
|•||All We Can||£500|
|•||Lifeline Debt Advice||£500|
2016/17 Donations from the General Charity Fund
|•||All We Can Uganda water project||£150 per month|
Special collections for charities
|•||Action for Children||Christmas Day collection or Carol Service if Christmas Day is a Sunday|
|•||Action for Children Envelopes|
|•||Action for Children Saturday café|
|•||Easter Offering Envelopes|
|•||Christian Aid Saturday café|